Tasks / Documenting Last Contacted

**Please note that this article touches on certain functionality that is only available to FastRecruit with premium feature add-on or FastRecruit Connect subscribers.  Please contact our sales team to learn more sales@fastmodelsports.com.**


FastRecruit with premium features add-on subscribers have access to the Task feature which allows you to assign Tasks to yourself or other coaches. Tasks are meant to remind coaches to complete important activities such as texting a recruit to congratulate them on a big victory or reaching out to an AAU coach to ask some additional questions. Tasks can be managed from both the web portal and the mobile app. This article will cover Tasks on the web portal. 


All FastRecruit users can document the last time you contacted each recruit. This will help identify recruits that you haven't touched base with in a while and prioritize your communications.






Topics:

Creating Tasks

Completing Tasks

Documenting Last Contacted


Creating Tasks:

To create a new task, select the task tab. Next select, the plus symbol. 


In the Add Task window, enter the following information, then click Save.

  • Recruit: If the Task is specific to a recruit, search for them here. Leave this field blank if the task is not specific to a recruit. This field is optional.
  • Assigned To: Select the coach who this Task should be assigned to. This is a required field.
  • Date: Select the due date for this Task. This is a required field.
  • Due Time: Select the due time for this Task. This field is optional. Due time will default to 12:00 AM if no time is specified.
  • Instruction: Enter the details of the Task. This is a required field.

Once your task is saved, the task number of task due will appear in parentheses.



Select the Tasks icon to pull down a menu as seen below. Select the + icon to begin creating a new Task:


Completing Tasks:

1. In the Tasks menu, you'll see 4 tabs listed across the top: Due, Assigned, All Staff & Complete:

  • Due: Will show any Tasks assigned to you
  • Assigned: Will show any Tasks you have created and assigned, including Tasks you assigned to yourself
  • All Staff: Will show any outstanding Tasks assigned to any coach on staff
  • Complete: Will show any completed Tasks by any coach on staff


 Outstanding tasks will appear in two colors:

Blue - Indicates Task is not past due date/time

Red  - Indicates Task is past due date/time



When you click on a Task, you will see a menu like the one below. You have the option to mark the Task as completed or to edit the details of the Task. If you created the Task, you'll also have the option to delete the Task.



4. When you select Mark Tasks Completed, you'll see a pop-up like the one below prompting you to document your recent contact with the recruit. We recommend clicking Set Last Contact if you did indeed interact with the recruit.



After selecting Set Last Contact, you'll see a pop-up like the one below. Here you can document the details of your interaction. Documenting this interaction will help you track compliance, as well as keep track of which recruits you haven't contacted in a while.


In the recruit profile, you will see any Tasks linked to the recruit, and can create or mark Tasks as complete from here as well:




Documenting Last Contacted:

From the Recruits tab, you will see a column labeled Set Last Contact

You can then sort your recruit list by the Last Contacted column simply by clicking on the column header. This will help you identify who you haven't contacted in a while.






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